We had a good turn out tonight for the Open board meeting. The meeting came to order at 7:08 pm Ending at 8:51 pm.
Board Members in attendance: Marie, Melissa, Kevin, Ron, Barb, Ron, Wes, Terry, Layton, and myself. VP Billy was not able to attend.
Also present for the meeting:
League Members-Velvet, Arica, Rex , Carey, and Gerald.
ADO Reps/league members-Chris W. and Wes C.
The board went over making changes to the awards. We addressed having all board members having updated information for contact, and for our DBA/Non for Profit information. At that time we also discussed T-Shirts, and other award ideas. We stressed the importance of using the Confidentiality disclosure for all of our email correspondence. The board agreed to enforce the chain of contact rule. This ensures that the correct officers are being contacted before the President, Vice-President-and/or the Treasurer and Secretary are called as the first point of contact. Some of the other items that were discussed was the Captains must check their emails at least once a week to stay informed and up to date on what is going on. We discussed separation of officials, rule changes, substitutions, chalking rules, sanctions, policy and procedures, responsibilities of the officers, and the non-discrimination disclosure. We also discussed and agreed that ALL CAPTAINS needed to attend the Captains meeting, due to the fact that it was going to be a detailed meeting, and the captains would have to sign that they were there.
CAPTAINS MEETING, FEB 10TH at QUACKERS, 6:00 PM. ALL CAPTAINS MUST ATTEND THIS MEETING, WE WILL COVER A LOT OF INFORMATION. YOU MUST SIGN THE SHEET STATING THAT YOU ARE AWARE OF THE CHANGES TAKING PLACE.
The board will go over the verbiage and award amendments for this upcoming packet. Please read over this amendment carefully so that everyone on your team is aware of the changes. For those of you who weren’t able to make it to the TGIO, we held a vote. The majority of the vote stated that they wanted option 2. The vote was 13 for option 1, 14 votes for option 2.
⃝_____The following would receive some sort of physical trophy award: 180, 171, 9C, 3 double bulls, perfect game, high on, high off, singles champion and highlights champion. All bars will receive a name plate for their existing plaque or new plaque if needed for 1st place.
⃝______The following would receive some sort of physical trophy award: Each division winning 1st place only team, as well as 180, 171, 9C, 3 double bulls, perfect game, high on, high off, singles champion and highlights champion. All bars will receive a name plate for their existing plaque or new plaque if needed.
The proper protocol for handling any grievances should be followed accordingly. First point of contact should be your Division Representative. That person will handle things from there. If you are a Board Member, your first point of contact should be the VP Billy Chaney.
Sportsmanship- Shake hands before and after the match. We know it sucks to lose. Obsessive swearing and name calling will not be tolerated. Everyone needs to follow the same rules for sportsmanship at the tournaments, just like you do on a regular league night. This verbiage will be added to the Rules and Regulations, and By-laws.
Billy will be checking the equipment at the bars. Please let your league Rep know if your establishment needs something fixed. We have the proper paperwork to give the bar if needed.
Ron (treasurer) gave a detailed report on where ESDA funds go. Should you have any questions about this we ask that you DO NOT start rumors on where you THINK they go! Please contact Ron in a respectable manner. He will gladly give you those updates. OR, you are welcome to attend the OPEN board meetings and hear the updates there, where the rest of the board hears them.
We touched base on the outcome of the election results for Officers. This information is posted on the ESDA website.
We have decided to table an idea for the next meeting about a Woman’s/Men’s highlight award, T-shirts, Pins, at the Mid-Season Meeting.
Ron has asked that there be a place on the website where he can update all Paid/Unpaid players.
Our ADO REP’s Chris and Wes, along with Terry, gave us a great deal of information about the ADO, and how that works. We ask that you please address all inquiries to Chris and Wes, as they are the ones who are most helpful with this information.
Terry (stats guy), went over a lot of information concerning the website. He has worked with Bill Flippen, on how we can get things rolling and updated. This is still a work in progress. We ask that you please be patient while the guys iron things out.
Terry, has also requested that the Captain and Co-Captain both provide an email address, as well as a valid phone #.
Marie, let us know that Willamalane is interested in a Kids Clinic. More info on this to come.
Barb S., has brought up the fact that some of our information gets pushed down when newer things get added. This happens due to the fact that we have a “rolling web site”. So, we will work on making a spot/calendar, on the webpage that has a list of all of the tournaments, and side draws, along with the dates and times, and with the definition of what a draw is in case some folks don’t know.
Velvet, had stated that one gentleman was inquiring about information about the establishments and where he could play. He isn’t the kind of person who does a lot of Social media surfing. Marie and Billy have previously tried to avoid this sort of thing by places posters in the various bars/taverns. Some people didn’t want other bars/taverns advertisements in their place, so they declined a poster being put up. Marie has spoken to some people about getting a couple of spots for us to advertise on the radio. This will cost ESDA some money, depending on the amount of air time we utilize. The board discussed this and we will let everyone know when/if, this will happen.
Terry (stats guy), will be giving IMPORTANT information at the CAPTAINS MEETING, about the score sheets, and how to get them to him. On the BACK of the SCORESHEET, there will be a place where each team member has a vote on who they want to vote for, for the sportsmanship award for that night. This information must be added to the back of your score sheet each night of play by everyone on the team. Each player can pick a different person. The team does not have to be unanimous on this vote. If this is not done, your score sheet will be deemed invalid. If, your team does not want to choose a nominee for the sportsmanship award, it is simply okay not to choose anyone. Just write on the back of the score sheet, No Nominee chosen. Your score sheet will be ok’d. The board motioned and passed this request on FEB 3, 2015. There is more to this rule as previously stated, so please make sure that you are there at the Captains meeting. The board also motioned and passed on Feb 3, 2015 for a Sportsmanship Award to be given out to the persons who have won this award after the season ends and all votes are accounted for.
At this time the board is looking to host the Mid-Season tournament at Sharky’s or Wetlands provided either establishment has that date available. We are shooting for Saturday March 28th, 2015.
Thank you to everyone who was able to make the meeting. We are looking to get started on a great season.